Board

September 13, 2007

Meeting Date: Thu Sep 13 2007

Kootenay Co-op Radio
Minutes of the Board Meeting
September 13, 2007

Board members: Andrew Creighton, Fred Rosenberg, Bob Olsen, Richard Metzner, Lise Godin, Neil Sorochan, Della McLeod
Staff: Bill Metcalfe, Deb Burnett
Guest members: Catherine Fisher, Charles Jeanes,

1. Agenda and Minutes
The agenda, and the minutes of the last meeting, were approved.

2. Actions from August meeting re KCR Goals

Programming Goals
Action: The Programming Committee will take on the following items and will prioritize them with a timeline (list of programming goals)

The programming committee did not meet.

Outreach Goals
Action: The Outreach Committee will prioritize and timeline the following items:

1. Identify groups and individuals in outlying areas to contribute content (ongoing, with quarterly evaluations) Neil will do this.
4.Incorporate item 4 from June 2006 Action Plan and conduct quarterly evaluations. This is signal expansion and they are on it.
5.Raise profile through events (KCR and other). Conduct quarterly evaluations. Ongoing
6.Contact SEAC re. potential satellite studio and programming by January Board Meeting. Delete this goal as sattelite radio is not feasible now.
7.Contact local schools re. programming (ongoing)
8.Establish ongoing community groups to publish events
9.Contact CBC re. SC tower for repeater.
10.Expand signal to Ymir/Salmo? Delete this goal.
11.Podcast Ongoing.
12.Co-present events with other local promoters on an ongoing basis. See item 5 above
13.Explore Satellite radio options Delete this.
14. Set up a remote broadcast kit.

Performance Management Goals
Action: Andrew will develop a timeline and proposal for board self-evaluation.

Action: Andrew will combine a board evaluation form he has found with the results of an upcoming discussion he will have with Dave Fairbairn, and circulate a board self-evaluation to the board before the next board meeting, the results to be discussed at the next board meeting.

Action: The Programming Committee will work with the Adminstrative Manager and Operations Manager to design and implement a performance evaluation process for programmers and volunteers.

The Programming Committee did not meet about this.

Building Goals
Action: The Building Committee will discuss some of the items that came up in the feedback session at the board retreat, including seating and cleaning, and report to the September board meeting.

The Building Committee has not met.
Action: The building committee will solve specific problems related to the janitorial work at the station and report to the October meeting.

3. Proposed Changes to Co-op Rules
The proposed changes presented by Bill were approved.

4. Recommendations re New Employee
The proposal presented by Bill was accepted in principle and referred to the Personnel Committee.

5. Conflict Resolution Policy Revision
The revision to the proposed Conflict Resolution Policy and Procedure was accepted, and the Policy and Procedure were adopted.

6. Catherine Fisher, a former KCR Committee Member, spoke to the Board about a concern she had (see appended letter) and that concern was discussed. She identified Policy and Training as two key aspects she felt would benefit KCR's volunteer management. She expressed confidence that the BoD would act in the best interests of the station, taking her feedback into account. She offered to participate in Policy discussions around the topics in the letter if wanted. She expressed satisfaction in the response of the Board to her concerns."

Action: The board will get training from Dave Fairbairn in committee structure and functioning.

7. Membership Surveys and Decision-Making
Action: The policy committee will develop a policy on member surveys and soliticing opinions from the membership.

8. Board Recruitment Update
The radio promo will be finished this week.
Action: Bill will send an email to members.
Action: There will be a new board member orientation on the 27th at 7pm.
It was agreed that people may not run for the board if they are not able to attend the AGM.

9. Jim Terral
Action from August Meeting: the Programming Committee and the Outreach Committee will meet about Jim's presentation before the September board meeting.

The programming committee did not meet. The outreach committee met, and has started a plan to publicize and promote Nelson Before Nine.

10. Donor Plaque
Action from August meeting: The Building Committee will report on creating a significant donors plaque at the September board meeting.

The building committee did not meet.

11. Sponsorship Report
Deb Burnett reported a successful first two months, having met 155% of her to-date financial goal.

12. Personnel Report (10)
Lise reported on some changes and improvements in the meeting procedure in the committee.

Next Meeting: October 18