Kootenay Cooperative Radio 2003 AGM Minutes

Meeting Date: Wed Oct 29 2003

Kootenay Cooperative Radio

Annual General Meeting

October 29, 2003, 7 pm

Nelson Fine Arts Centre

MINUTES

 

 

1. Sign-In of members and guests

Directors in attendance: Charles Jeanes, Sara Gillespie, Catherine Fisher, Pablo Pastor, Chris MacMillan

Members in attendance:

Staff: Freya Zaltz, Terry Brennan

Recorder: Freya Zaltz

 

2. Introduction of Directors and Staff

 

3. Meeting Protocol

The Chair briefly discussed the function of the AGM and how KCR runs its General Meetings.

 

4. Acceptance of Agenda

Presentation by Charles Jeanes

Motion to accept agenda as presented

Moved by Judy Wapp, Seconded Marco Sordini

CARRIED

 

5. Acceptance of the AGM Minutes of October 28, 2002

Presentation by Charles Jeanes

Motion to accept AGM minutes of October 28, 2002

Moved Sjeng Derkx, Seconded Anneke Rosch

CARRIED

 

6. Chairperson’s Report

Read by Charles Jeanes

Motion to accept Chairperson’s report

Moved by Jocelyn Carver, Seconded by Brigitte Hus

CARRIED

 

7. Treasurer’s Report

 

Presentation of 2003 financial statements by Chris MacMillan. Chris answered some questions about the station’s finances.

BIRT that the unaudited financial statements for the 2002-2003 fiscal year be accepted as presented

Moved by Marco Sardini, Seconded by Judy Wapp

CARRIED

 

BIRT that the appointment of an auditor be waived for the 2003-2004 fiscal year and a review engagement be conducted instead

Moved by Sjeng Derkx, Seconded by Holly Carmelle

CARRIED

Appointment of Internal Audit Committee

BIRT that an internal audit committee made up of 2 to 4 co-op members, at least one of whom must sit on the Board of Directors, and if possible, one of whom has previously been an internal audit committee member, be appointed at a later date by the Board for the 2003-2004 fiscal year

Moved by Martin Stegman, Seconded by Marco Sardini

CARRIED

 

Motion to accept treasurer’s report as presented

Moved by Nancy Selwood, Seconded by David Everest

CARRIED

 

Nominations of audit committee members will take place after the board elections

 

8. Programming Committee Report

Written by Shannon Hammond

Read by Terry Brennan

 

Motion to accept programming committee report

Moved by Tim Barber, Seconded by Zehr Crowe

CARRIED

 

9. Signal Expansion Report

Presented by David Everest and Pablo Pastor

 

Motion to accept signal expansion report

Moved by Neil Sorochan, Seconded Holly Carmelle

CARRIED

 

10. Preamble on Board Responsibilities

Presented by Pablo Pastor & Catherine Fisher

Maximum number on board is 11 (minimum 5)

Half of board positions must be filled for 2 year term, rest for 1 year until next AGM, any elected for 2 who cannot serve entire term can give notice before next AGM that their seat needs to be filled

 

BREAK and door prizes

 

11. Nominations from the Floor for 2003-2004 Directors

 

Status of current directors:

Departing or already departed directors: Brenda Olynyk, Deborah Lawton, Jim Terral, Mary McAllister, Richard Bennett

Returning Directors: Sara Gillespie, Catherine Fisher, Pablo Pastor

Standing for re-election: Chris MacMillan (need nomination)

 

Nominations from the floor:

Chris MacMillan – by Charles Jeanes – accepted

Sally Smith – by Ralf St. Clair – accepted

Brigitte Hus – by Neil Sorochan – declined

Tim Barber – by Judy Wapp – accepted

Nancy Selwood – by Tim Barber – accepted

Martin Stegman – by Brigitte Hus – accepted

Jarmila Hradil – by Sally Smith – accepted

Julian Hall – by Pablo Pastor – accepted

Candace Batycki – by Freya Zaltz – accepted

 

Nominees made a brief statement regarding their related experience and interest in KCR.

 

12. Election of Directors

All accepted nominees were acclaimed to Board of Directors

 

Motion to accept the board for 2003-2004 as presented

Moved by Marco, Seconded Judy Wapp

CARRIED

First meeting of the new Board scheduled for

 

13. Nomination of Internal Audit Committee members

 

Martin Stegman – self (accepted)

Sara Gillespie – Charles Jeanes (accepted)

Olindo Chiocca – Nancy Selwood (not present)

Nancy Selwood suggested that KCR create and run a promotional announcement on air asking for accounting volunteers to join the internal audit committee.

Charles Jeanes suggested that KCR research local accounting firms to determine whether the review engagement can be conducted for less money than is charged by Ratcliffe Bateson

 

14. Questions from the Floor

Provide info about membership drive

 

15. Other Business

Chris MacMillan thanks Charles Jeanes for his work on the board for the last 3 years.

Brigitte Hus and Freya Zaltz reported on the outcome of the recent membership drive.

Charles Jeanes thanks Brigitte Hus for all her work organizing the membership drive.

Charles Jeanes encourages the new board to look at ways of improving the remuneration for the employees.

Judy Wapp recommends that the board looks into optional group dental insurance available to the membership.

Ralf St. Clair thanks the station for its commitment to high quality internet broadcasting.

 

15. KCR Trivia contest

 

Motion to adjourn

Moved by Holly Carmelle, Seconded by Rick Offerman

CARRIED

 

Adjournment