Board

KCR Board of Directors - Oct 15, 2010

Meeting Date: Thu Oct 15 2009

Kootenay Co-op Radio

Minutes of the Board Meeting

Date:Thursday October 15, 09

Started: 6:15pm – adjourned at 8:20pm.

 

Board Members present: Lise Godin (Chair in Training), Alon Gelcer, Gord Andrews, Heather Dahlgrin, Dustin Cantwell, Bob Olsen 

Staff: (Minutes) Leah Wilson 

Regrets: Teressa Hodsall, Nancy Likness

AGENDA

 

1. Check in & welcome: 

2. Agenda and Minutes: Additions to Agenda proposed – New Business a) Personnel requests to discuss line of credit. (all approve agenda and last meeting minutes).

3. Time Keeper: Bob Olsen 

4. Board Evaluations: Alon. It is minuted the thanks to Alon to his efforts in compiling this data from the Board  Evaluation – and that this evaluation be kept for the record for review for upcoming elected directors. 

Action: Dustin to include in AGM prep and the Board Season Calendar development ad-hock committee recommendations the next board to engage in Board Evaluation mid year and at the end of term.

Action: Co-Chairs report at AGM to include a summary of evaluations as part of the Board Report to present to the members.

Action: Leah to include this years directors evaluation in to the directors handbook as an archive for reference. 

5. Review of Actions:

6. Year in review – those who will report  at the AGM on behalf of committees and Board.

Policy: Bob

CCC: Bob

Finance: Lise & Lise

Personnel: Lise Godin

Fundraising: Gord Andrews

Building: Dustin 

Programming: Heather

Board: Alon

 

7. Sponsorship Coordinator – seeking approval for change in Job Title and change to how rates are presented to clients – to “Sponsorship and Advertising Coordinator”. At one time in the stations history, it was accepted to offer only sponsorship where the business community would support the station. 

 

Alon & Bob: apposed to using the word advertising before hearing the opinion of the founders of the station and comparing to what other community radio stations do.

 

NOTE: After Board is oriented - Decision to be placed on the first agenda of the new term of Directors to decide. 

 

8. Charitable Status: 

What is our response to the denial letter?  All in agreement to withdrawal application.

What is the next course of action?

 

Action: Leah to prepare letter of withdrawal and send in a timely manner – and to send them a thank you card.

 

Action: Presentation to be prepared to report to the denial of application at Annual General Meeting.

 

Action: Leah prepare background information on what other radio stations have done when denied – as a review.

 

Leah: The immediate concerns in developing a separate yet affiliated society that would by tied to the station as a potential

 

9. Finance – Cash flow projection: suggested to include a past analysis from the last two months. 

 

Alon: recommends a freeze on spending. All Agreement.

 

“in the last year many questions surrounding financial security has brought us questions like what is our stand on larger corporate sponsorship and gaming grants, what creative innovative ideas 

 

End of year financial report for 2008-2009 indicates a $15,000 was spent beyond what was earned.

 

Debt is reduced  $6,000 from last year through mortgage payments.

 

Action: Leah to create a GST in and out category in quickbooks. 

 

10. Action: all committees are to send terms of reference to Zoe for compile as single point of contact.

 

11. AGM:  Nominations – (Alon) the energy that is put into securing strong nominations for the election process. (Leah) requests all current directors to review the nomination list circulated by Nancy – double check to ensure the names you have offered are accounted for.

 

Alon: AGM planning: layout of room, agenda proposal,   

 

12. Response to Howie – (Action Bill).

13. Written response to Guy – requesting inclusion in all committee group emails (so as to watch dog committee activity). Action: Dustin to compose letter in response to Guy.

 

14. New Business: 

Banked Time Policy development – question from Personnel committee to Board, to allow Zoe as staff (who does not utilize banked time) to be involved in the Banked Time Policy.  All in agreement.

 

15. Personnel Committee requests the board to the explore the Line of Credit option. 

 

Alon: what are the “life lines” that the Finance Committee can offer as suggestions in place of the Line of Credit. To ask the other cooperatives to attend our finance committee meetings or to offer suggestions to assist in problem. Freeze in spending?  Review budget and tighten?

 

16. Time and date for next meeting: pending Annual General Meeting & new Board of Directors schedule.