KCR Board of Directors Mtg - March 11, 2010
Meeting Date: Thu Mar 11 2010
Kootenay Co-op Radio,
Board of Directors Meeting Agenda
Meeting Date: March 11, 2010
Start Time: 6:pm (70 minutes)
AGENDA
1. Check in & welcome:
2. Agenda and Minutes of last meeting approval.
3. Action/Task Report: (20 minutes)
Action: All committees are to send terms of reference to Zoe for compile as single point of contact. (ONGOING)
Action: Fund-raising & Community Connections Committee to meet with Membership Committee before strategic planning /spring membership drive. (Time line for meeting: early March or April 2010) (Leah & Michael)
Action: Catherine to compose a draft letter (courtesies) addressed to departing Members thanking them for their efforts – circulate to existing board for approval. - Partially DONE ongoing: (Directors ask the letter to be circulated for review before sending).
Action: all directors to return paper copy of Board Manual circulated by Nancy on December 9, with revisions. (ONGOING).
Action: Nancy to writing a letter to the editor – thank you to all of our sponsors and members who have and will honour their pledges of financial support. (ongoing)
Action: The Sponsorship & Advertising Coordinator to work with Administrative Manager to create an invoice terms statement for all new Invoicing Advertising & Customer accounts. “The term: net 30 days, 1.5%, per month on overdue accounts.”
Action: Nancy: Send Letter to Member in response to request to be included in Committee Group Emails. Statement from consensus: “Committee Group Emails are for committee members, that all members of Kootenay Cooperative Radio are welcome to attend committee and board meetings, except for personnel committee meetings. CJLY commits to further develop greater transparency in the continued posting of committee and board meeting agenda's and minutes in a timely the web site.”
Action: Bob to establish meeting time for Board Calendar Time Line Sub Committee. (Board Calendar Ad Hoc Committee: Chair (Bob), Lise, Catherine, (staff) Leah, & Terry.)
Action: Terry (to collect from filing system, and make available past board calendars)
Action: Catherine to post informational items to the web site forum for greater awareness & understanding of the CRTC Policy Review.
4. Finance Report: (15 min)
Financial (snap shot) profit vrs. loss report up to the end of January 2010. Approved.
Income/ Revenue Short Term Plan: amended to reflect current status: (February to May 2010).
Finance Committee recommendations regarding Membership Fee increase (pending Finance Committee decisions on March 9th).
5. Board Retreat: Strategic Planning: Report (Catherine) (30 min)
l Dates & Progress:
l Board Calendar Time Line: to have available for Board Session.
l What to do with the Membership Feedback from March 10. 2010 Session.
6. Educational activities/sponsorship: (nature of coop) Devorah (5 min). Clarification.
7. Next meeting:
Next Steps for Board of Directors Agenda Building:
l (Personnel Committee) Lise to circulate all updates to job descriptions to directors. (pending)
l Board Manual: (addressing how the directors utilize the manual)- Directors to go through the manual and identify what reads as relevant – return to Nancy to compile data.
l Board Evaluations Tabled for April & September 2010 Directors Meetings.
To be discussed at the March Board Meeting.
l Line of Credit discussion – pending Finance Committee completion of “short term” and “long term” financial plans.
l Archived Documents: Terry to meet with Devorah to explore office filing & archived documents.
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