General Meetings

KCR Annual General Meeting

Meeting Date: Thu Oct 04 2001

 

KCR Annual General Meeting

October 4, 2001
Hume Room - Heritage Inn
Minutes

Sign-In of members and guests

Directors in Attendance: Charles Jeanes, Olindo Chiocca, Freya Zaltz, Paul Novitski, Brenda Olynyk
Directors Absent: John Barlow
Members in Attendance: Danny Maliska, Robert McDonald, Jeff Wonnenberg, Eva DeFoor, David Beringer, Courtny Cartrite, K. Linda Kivi, Martin Carver, Donna McDonald, Mary McAlister, Bill Metcalfe, Tom Clegg, Doris Kaplan, Chris MacMillan, Mary Beth Bruce, Lex Baas, Tom Jamieson, Victoria Marguin, Bree Switzer, Kevin McKenzie, Ian Hunter, Jocelyn Carver, David Everest, Judy Wapp, Paddy Duddy, Fred Rosenberg
Staff: Zoë Creighton, Geoff Farrell
Recorder: Terry Brennan

 

2. Introduction of Directors and Staff

 

3. Meeting Protocol
Freya Zaltz briefly discussed the function of the AGM and how KCR runs its General Meetings.

4. Acceptance of Agenda

Addition of Item 5.5 - Presentation by Eva DeFoor
MOTION to Accept Agenda with addition of 5.5 - Presentation by Eva DeFoor.

Moved by Donna McDonald, and Seconded by K. Linda Kivi, Carried

5. Acceptance of the Minutes of the Annual General Meeting of September 27, 2000

MOTION to accept Minutes of September 27, 2000.

Moved by Judy Wapp, and Seconded by Courtney Cartwright, Carried

5.5 Presentation by Eva DeFoor of Jaybirds’ Concert Proceeds
Eva presented the Board with the funds raised by a recent event; $288 from the Draw, $1400 from the concert

6. Chairperson’s Report – Read by Paul Novitski

Report attached to original minutes.

 

MOTION to accept the Chair’s Report to the membership.

Moved by Courtney Cartwright, and seconded by Lex Baas. Carried.

7. Treasurer’s Report – given by Olindo Chiocca

 

The Treasurer presented the Financial Statements from the 2000-2001 Fiscal Year, as prepared by Ratcliffe and Bateson Accountants, and answered questions from the membership.

 

MOTION to accept the unaudited Financial Statements of the 2000-2001 fiscal year as presented.

Moved by Charles Jeanes, Seconded by Donna McDonald , Carried.

MOTION to waive the appointment of an Auditor for the 2001-2002 fiscal year.

Moved by Freya Zaltz, Seconded by Judy Wapp, Carried

Discussion: Zoe explained the reasons for waiving the appointment of an auditor

MOTION to direct the Board to appoint, at a later date, an internal audit committee for the 2001-2002 fiscal year, made up of 2 to 4 Co-op members who do not sit on the Board of Directors.

Moved by Judy Wapp, Seconded by K. Linda Kivi, Carried

 

 

 

 

8. Programming Committee Report – Delivered by Freya Zaltz

9. Technical Committee Report – Delivered by Tom Clegg

 

10. Preamble on Board Responsibilities – Delivered by Charles Jeanes

 

11. Nominations from the Floor for 2001-2002 Directors

Freya Zaltz explained the nomination process
Departing Directors: John Barlow
Returning Directors: Charles Jeanes
Freya explained that there are 10 vacancies on the Board

 

Nominations from the floor:

Mary McAlister nominated herself.

Sue Dyment nominated herself.

Paul Novitski nominated himself . accepted

Freya Zaltz nominated by Martin Carver. accepted

Olindo Chiocca nominated by Donna McDonald. accepted

Brenda Olynyk nominated by Charles Jeanes. accepted

Chris MacMillan nominated himself .

Lex Baas nominated by Zoe Creighton. Declined.

12. Election of Directors

All nominated were acclaimed to the Board for a two year term effective immediately.

13. Volunteer Vacancies / Programming Opportunities

 

Freya Zaltz outlined volunteer opportunities in the Co-op.

14. Questions from the Floor

 

Directors answered general questions from the membership regarding gender parity and equipment reserve.

MOTION to adjourn

Moved by K. Linda Kivi, Seconded by Judy Wapp, Carried

 

Meeting adjourned at 9:05 pm