June 29 2009 Board Meeting Minutes
Meeting Date: Mon Jun 29 2009
Kootenay Co-op Radio
Minutes of the Board Meeting
Date: June 29
Started: 6:10 pm - adjourned at 9:02 pm.
Board Members present: Teressa Hodsall (Chair), Alon Gelcer, Gord Andrews, Lise Godin, Dustin Cantwell.
Staff: (Minutes) Leah Wilson, Bill Metcalfe, Deb Burnett, Zoe Creighton
Regrets: Heather Dahlgrin, Nancy Liknes, Bob Olsen
AGENDA
1)Check in.
2)Time Keeper
3)Approval of Agenda
4)Budget Suggestions + Revisions + Approval
5)Goal Status Reports
6)Managers Reports
7)Actions from last meetings
8)Making a Meeting Work Better- workshop
9)Board Succession
10)Organizational - Roles and Responsibilities Workshop
11)Fundraising
12)Terms of Reference
13)Next Board Meeting
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1.Check in & welcome:
2.Agenda and Minutes: Approved by all.
3.Time Keeper: Alon
4.Budget Approval Process - Finance Committee reports: Lise Godin
Increase of income and adjusted income notes are as follows.
Trade in Kind increased to $8,000.00
Increase of Membership fees (campaign in community includes a walk about & the phoning of all members in the 66 page list) = $32,000.00
Rental of Studio & the Production of Groundwire ($300.00 x 2) = $600.00
Increase in Fundraising expectations = $6,000.00 (joining event income and fundraising)
Action: Leah to include a line under Income for Merchandise Sales.
Action: Leah to create a Project Income and Project
Expense line items to be balanced in the budget.
Approval of the income passed by all.
Expenses: Line item discussion:
Notice to Reader - or - Review of Engagement (the board would like to see the organization to entertain a Full Audit every x number of years - and to project for future budget years a sinking fund to afford a Full Audit.
*Notice to Reader has been approved as the financial statement method at the 2009 AGM.
Budget approved in principle, require a final look at what it looks like with Projects income and expense accountability.
5) Goal Status reports tabled for next meeting.
6) Managers Reports tabled for next meeting.
7) Actions from last meetings - tabled for next meeting.
8) Making a Meeting work better - Action Leah to send around invitation from Nelson District Credit Union - deadline for workshop registration July 15.
9) Board Succession:
Gord: discussed nominating process - what is the process decided.
AGM succession planning to be on the next board agenda - for the development of board nomination process.
First Year Board Members are being trained in the role of Chair, ensuring succession.
Lise & Dustin & Nancy to be introduced to the Agenda Building Process. This will be done for the next board meeting.
10) Meeting adjourned: 9:02pm
11) Meeting Date: July 29 *Wednesday 6pm at the station downstairs.
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