Board

2) February 12 2008

Meeting Date: Tue Feb 12 2008

Kootenay Co-op Radio
Minutes of the Board Meeting
February 12, 2008

Board Members: Andrew Creighton (Chair), Teressa Hodsall, Fred Rosenberg, Gord Andrews, Alon Gelcer, Ceilidh Sutherland, Judy Wapp, Heather Dahlgrin, Della McLeod

Staff: Bill Metcalfe, Terry Brennan
Member: Charles Jeanes

1.Agenda and Minutes
The agenda was approved, as were the minutes from the January board meeting.

2.Template for Minute-taking
There was some discussion of the pros and cons of having a template for minute-taking, particularly at the committee level. It was decided that the systematic recording and storing of committee minutes should be a priority.
Action: Andrew will circulate a draft template before next meeting.

3.Organizational Calendar
Terry has made a Google calendar on the KCR website, and it will be available to committee chairs and staff. This will be gradually phased in and the wall calendar will continue for a couple of months.

4.Jim Terral Presentation on Technology Issues
"Are we a radio station with a website, or a website with a radio station?" That was Jim Terral's characterization of the kinds of questions being asked by the New Tech committee. Jim explained that the committee needs terms of reference from the board. He explained that the committee and the station are operating in the midst of multi-dimensional changes in technology and he said the board needs to come to grips with how these changes may affect our operation and our mandate, including our geographical mandate (are we broadcasting for Nelson or the world, or both?)
Action: The board decided to continue the discussion of these issues at the next meeting.

5.New Tech goals
This item was tabled until the New Tech committee is given terms of reference by the board.

6.Finance Report
Gord reported that an internal audit is underway, and he presented the list of Finance Goals arising from the Strategic Planning session, as follows:

Conduct audits on 2005-2006 and 2006-2007 fiscal years.

Assist with developing 2008-2009 budget.

Provide monthly financial snapshot for board meetings.

Recruit one experienced (in finances, audit, budget) and one inexperienced volunteer to assist with the committee.

Facilitate the introduction of employee benefits, through examination of priorities and inclusion in the ongoing personnel budget.

Support the Fund-raising and Community Connections committees with ideas and budget line item incentives.

Provide assistance with preparation of annual financial statements.

7.Fundraising Report
The need for new recruits to this committee was discussed.

8.Board Committee Structure and Function
This document from last spring was reviewed and the following parts of it were approved as guidelines by the board:

The Programming, Technical, New Tech, and Building Committees report to the Operations Manager who reports to the board.

The Policy, Community Connections, Personnel, and Finance committees must have a board member as chair.

A Board Committee Selection Committee, composed of the co-chairs and two other board members will coordinate a selection recruitment process for committee members as the need arises.

The length of a term on a committee will not be limited, and the chair of the committee may remove a member who negatively affects the committee's function.

A KCR member may be on only one governance committee; but may be on a maximum of two governance committees with the approval of the board.

9. Goal Status Reports
Personnel: Teressa presented an all-purpose template for giving feedback to employees or volunteers.

Fundraising: Judy said she and Jocelyn Carver are working on ideas for a special event at the Capitol in the May membership drive.

Building: Fred reported that the upstairs will be re-arranged, the rest of the siding is on hold, there are plans for the deck and ramp and baseboard. He said the cleaning system is working well.

Community Connections: Alon reported that the committee came up with a list of further goals:

Increase internal information sharing at the station
Increase visibility in the community
Increase visibility online
Re-establish business discounts
Produce shows in outlying communities
Branding-- logos, slogans, posters, etc.
Press kit

Action: Alon will bring these back to the next meeting, smartified.

Technical: New Denver broadcast is near.

10. Jocelyn Carver's Recommendations
This item was tabled until next meeting.

11.The Appreciation Project
This item was tabled until next meeting.

12. Hiring Process
Teressa requested that the board change the policy regarding the make- up of hiring committees, but no decision was made.