April 15 2009 Board Meeting Minutes
Meeting Date: Wed Apr 15 2009
Kootenay Co-op Radio
Minutes of the Board Meeting
Date: Arpil 15, 2009
Started: 6:10 pm - adjourned at 8:05pm.
Board Members present:
Alon Gelcer (Co-Chair), Teressa Hodsall (Chair), Gord Andrews, Dustin Cantwell, Heather Dahlgrin, Bob Olsen, Lise Godin, Nancy Likness.
Staff: Leah Wilson (minutes), Terry Brennan, Bill Metcalfe
Agenda: April 15, 2009: CJLY Board of Directors meeting
1) Check in
2) Time Keeper
3) Review and Approval of Agenda and the Minutes from May 4, 2009
4) Programming Report (Bill)
5) Goal Status Report by Committee Chairs.
6) Managers Report
7) Review of Actions from past meetings.
8) Basin Business Advocates Program. (Leah)
9) Strategic Planning (Teressa)
10) Naming Enquiry (Lise & Alon)
11) Financial Monthly Report (Leah)
12) State of the Board
Agenda proposed by Alon Gelcer / Teressa Hodsall
Meeting Commenced 6:10 pm
Meeting Location: downstairs at the station.
1) Check in & welcome.
2) Time Keeper: Alon Gelcer.
3) Meeting minutes & this meeting Agenda:
March 4th Meeting minutes to be amended: (regrets: Lise Godin)
Meeting minutes approved and accepted by all.
Agenda for this meeting (April 15) amended and approved by all.
(The following are the amended list of items from #5 on).
5)Financial report (Leah)
6)Naming Enquiry (Lise & Alon)
7)State of the Board (Teressa)
8)Strategic Planning (Teressa)
All other items have been tabled for next meeting:
Manager reports: email correspondence to managers if there are questions.
4) Programming Report: Bill Metcalfe
Bill: discussion took place regarding ethics on controversial content.
A written complaint to the board regarding programming from:Andy Shadreck who says:
"CJLY should run a disclaimer saying that "most scientists would disagree with the climate change denial content - aired on "Secrets Behind It All".
(Other letters had been received regarding: truth in broadcasting, the issue of balanced programming on CJLY. All letters were in response to recent content on "Secrets behind it all"). Bill has fielded 20 letters in regards to the Climate Change content in question.
The Programming Committee in response to these letters has discussed the ethical question on how the station views controversial content.
The programming committee has looked at the controversial programming policy that indicates that balance is needed overall through all programming, and does also mention balance in individual shows.
As a result, a disclaimer has been written and produced that absolves the station, its members, and sponsors of any ownership of the views expressed in programming content, that these views are actually the expression of the programme host.
Leah: Board to note that the issue of controversial programming may have further impact on the definition of the station mandate and ethical values.
Action: Bill to talk with Board Chairs regarding correspondence response to letters of complaint.
5) Finance Report: Leah.
Financial cash flow requires the temporary short term borrowing of funds to assist in the covering of operational costs. To be paid back in May (funds available after to sponsorship payments and membership drive).
A line of credit with the Nelson Credit Union was discussed. Action is being taken (Leah). Board in support and that the finance committee is tasked with securing the line of credit.
Financial snap shot reviewed and approved.
6) Naming Enquiry:Lise.
Stats that were emailed after tabulations of responses through web forum, and hand written regarding the naming of the station enquiry.
Action: Lise to transcribe written submissions to the forum, along with results of the forum.
Naming Enquiry Results: Tabulating the members responses:
24% to change the name, %76 to keep the name.
Total responses includes members, non-members, unknown = %36 to change name. To keep our name = %64.
Action: Nancy to write letter - press release to these results. To be done by Wednesday April 22, 2009.
Statement from the Board: "The legal name of the station is: "Kootenay Cooperative Radio".
The call letters of the station are CJLY.
Action: Community Connections Committee to decide on branding slogans and what words the station will be branded as. To design a couple options of what the branding will look like - font - layout - color, (to be used as building sign, logo, bumper sticker) and to bring to the board for final approval.
7) State of the Board: (Teressa)
Regrettably Ceilidh Sutherland has stepped down to the board.
Action: Leah send thank you card.
Action: Leah to send to the board succession documents in by-laws.
Workshop planned for May, date to be confirmed. Board development & Roles & Responsibility to be included.
Leah asks Board Members to go through the existing Board Manual and to highlight areas that need further information and revision.
8) Strategic Planning:
Teressa: Succession planning for board chairs, next year there will not be a CJLY experienced. Recruitment of people with past CJLY Board experience may infuse the organization during times of transition.
Leah: Succession planning, recruiting people with the skills that would suit the organization.
Bob: dynamics of self governance to be looked at for potential future development of organization.
Strategic plan new date to be determined: June 2009.
Meeting adjourned: 8:10pm
Next Meeting Wednesday May 13th 6:00 pm
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