Kootenay Co-op Radio,
Board of Directors Meeting Agenda
Meeting Date: April 8, 2010 Start Time:  6:00 PM (120 minutes)

AGENDA

1.Check in & welcome: (2 minutes)

2.Agenda and Minutes of last meeting approval. (3 minutes)

3.Action/Task Report: (5 minutes)

Action: All committees are to send terms of reference to Zoe for compile as single point of contact. (ONGOING)

Action: all directors to return paper copy of Board Manual circulated by Nancy on April 9, with revisions – review of Board Code of Conduct for approval. (ONGOING).

Action: Nancy: Send Letter to Member in response to request to be included in Committee Group Emails. Statement from consensus: “Committee Group Emails are for committee members, that all members of Kootenay Cooperative Radio are welcome to attend committee and board meetings, except for personnel committee meetings. CJLY commits to further develop greater transparency in the continued posting of committee and board meeting agenda’s and minutes in a timely the web site.”

Action: Catherine to post informational items to the web site forum for greater awareness & understanding of CRTC Policy Review.(ongoing)

4.New Treasurer (10 min)

5.Finance Report:  (30 min)
Financial (snap shot) profit v loss report up to the end of March. (10 min)
Income/ Revenue Short Term Plan: amended to reflect current status to include outstanding debts, accounts receivable and payables: (February to May 2010). (15 min)
Finance Committee status statement to the Board. (Kimberly) (5min)
Request for press release “status statement” with proactive call to the community for monetary donations.

6.Committee & Staff Reports. (20 minutes)
Staff
Policy
Building
Community Connections
Fundraising
Regulatory Affairs
Membership Committee

7.Vacancy on Board (15 minutes)
a)Do we replace John?
b)Do we reply to John’s letter?

8.Board Retreat: Strategic Planning: Report (Catherine) (15 min)
Dates & Progress:
Party at Resolution Place April 15
Board Calendar Time Line: to have available for Board Session.
What to do with the Membership Feedback from March 10. 2010 Session.

9.Letter from Charles Jeans (5 minutes)
10.In Camera Personnel Committee Report (10 minutes)
11.Next meeting:

Next Steps for Board of Directors Agenda Building:

(Personnel Committee) Lise to circulate all updates to job descriptions to directors. (pending)

Board Manual: (addressing how the directors utilize the manual) - Directors to go through the manual and identify what reads as relevant – return to Nancy to compile data.

Board Evaluations Tabled for May & September 2010 Directors Meetings.

Archived Documents: Terry to meet with Devorah to explore office filing & archived documents.